Applus+ is a global leader in the Testing, Inspection and Certification sector delivering non-destructive testing, inspection, engineering, and manpower services to the aerospace, power, and, oil and gas industries. We are a trusted partner who enhances the quality and safety of our clients’ assets and infrastructures while safeguarding their operations. We deliver this through our technical capabilities, innovative approach, and our motivated team who are committed to operational excellence.

Applus+ has achieved a significant global presence and a leading position in its target markets and regions. As a result, our teams have expanded with 19,000 professionals across the world, attracting the very best talent in the industry.

Together beyond standards.

Overall duty of this position is to provide day-to-day administrative and project support for both internal and external clients within the Non-Destructive Testing operations. The Administrative Assistant assists with a variety of standard office procedures including processing invoices, timekeeping and data entry.

• Prepares and organizes client files.
• Collects weekly timesheets and prepares weekly data entry for Payroll purposes. Prepares and processes weekly invoice drafts.
• Requests safety training for Technicians. Prepares purchase order requests.
• Organizes customer billing reports.
• Collects and audits weekly expense reports.
• Coordinates travel and accommodation bookings for Technicians Updates resumes and certification pages for Technicians.
• Updates and maintains various documentation.
• Coordinates all mail including arranging couriers when required.
• Maintains office supply inventory and orders supplies in a cost-effective manner. Assists with the distribution of company supplies to project sites and Technicians. Provides back up support for the Operations team.
• Adheres to organizational policies and procedures, including but not limited to Applus Code of Ethics and Confidentiality Agreements.
• Other duties may be assigned as deemed necessary.

• Firmly adheres to the values and ethics of Applus. Exhibits honesty, discretion, confidentiality, and sound judgment.
• Excellent customer service focus, ability to quickly build strong working relationships with business partners and colleagues.
• A sense of urgency, good attention to detail, excellent organizational and analytical skills, pragmatic, eager to learn.
• Have the ability to establish and maintain effective and professional relationships with other management staff, employees, and the general public.
• Adapt in a fast-paced environment with the ability to manage competing priorities and multi-task with minimal supervision.
• Ability to excel in a team environment.
• Strong computer skills in MS Office and other software applications.
• Strong verbal and written communication skills matched with the ability to negotiate and build relationships with key stakeholders.

• Post-secondary education in Office Administration from an accredited College. 2-3 years’ experience in office administration.
• Equivalent experience combined with other formal training and accreditations may be accepted.

• The physical environment requires the employee to work inside an office environment, protected from weather conditions but not necessarily from temperature changes.
• The work is primarily sedentary.
• The noise level in the work environment is usually quiet to moderate. Work outside of normal business hours will be occasionally required. Occasional to frequent travel will be required within Canada.